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Google Docs vs. Microsoft Word
Hailey Friedman
Hailey Friedman
Freelance Writer
min read

In recent years, word processing programs have played a pivotal role in the daily lives of students, home users, businesses, and everyone else in between. From drafting school assignments to creating complex business proposals at work, most of us have been using word processing softwares for the better part of our lives. 

For the longest time, the title for the best word processor was held by Microsoft. With Google Docs now growing in popularity, though, an extra choice for those looking for an alternative has been added in this formerly-cornered industry. 

Each provides plenty of useful resources and tools to help you accomplish your word processing tasks. So when it comes to Google Docs vs Microsoft Word, which is better for your needs? That depends entirely on what you are trying to achieve and the applications of word documents for your case. 

What are the best word processors? 

A word processor is a device or computer program that can be used to create, edit, save, and print written documents. Word processors mainly come in three types: 

  • Electronic 
  • Mechanical 
  • Software

Both Microsoft Word and Google Docs fall into the category of software word processors, and there are a few key differences that set these programs apart, so we’ll go ahead and break them down further below.

Google Docs


Google Docs is an online word processor that lets you create, revise, and share word documents with other users in real-time. It’s part of Google’s Office Suite and is available for free to anyone who has a computer or mobile phone (Android & iOS) with an internet connection. 


  • The Table of Contents tool allows you to create a directory of all the documents so your readers can quickly find the chapter or page they are looking for. 
  • Voice Typing is a voice command tool from Google that will transcribe your words into your document. 
  • Add-ons for grammar checks simplify document creation through tools like ProWritingAid, Track My Words, and EasyBib.
  • The offline mode allows you to work on your document in the absence of an internet connection to Google’s servers. 
  • In the suggestion mode, everyone’s contributions to the document will be highlighted in color-coded texts.

Google Docs Pros:

  • Universal sign-in gives you access to all your documents from multiple devices.
  • Collaboration with other participants and team members is now possible at the press of a mouse click. 
  • Many add-ons are available at your disposal to provide aid such as grammar checks and other essential functionality resources. 

Google Docs Cons:

  • You cannot track documents based on viewer engagement levels. 
  • The permission system can be tricky to figure out if you are working with a big team. 
  • No rich media options, which means you will be stuck with text and images only. 

Google Docs Pricing:

  • Basic Plan: Free 
  • Paid Plan: $12 per user per month

Microsoft Word


Developed in 1983 by Microsoft, Microsoft Word is the most commonly used word processing program to date. It is an extension of the Microsoft Office Suite which uses the “.docx” file format. It is often referred to as simply Word or MS Word. 


  • The built-in thesaurus can be found under the Review tab, which lets you explore commonly used antonyms and synonyms for the selected word. 
  • The auto-correct option will automatically correct instances of grammatical errors and spelling mistakes in your document. 
  • Its insertion feature lets you insert geometrical shapes, images, pie-charts, graphs, tables, footer, page numbers, and headlines in your word documents and presentations. 
  • Microsoft Word offers many page customization tools like columns, lines, margins, orientations, spacing, and identification, which can be found under the Page Layout tab.
  • The references tab lets you dangle with features like table of contents, captions, citation, footnote, and bibliography, which are commonly used by writers and columnists. 

Microsoft Word Pros:

  • Most of the templates provided by Microsoft Word in their stock collection are serviceable.
  • The Markup tool lets you highlight areas in your document so others users can edit easily. 
  • The Quick Access toolbar gives you one-touch access to frequently used formatting options like fonts, text size, or making the text bold, italic, and other options.
  • It’s user-friendly and most people have had experience using this processor 

Microsoft Word Cons:

  • Microsoft Word continues to be a paid software to this date, even though some alternatives provide more or less the same features as it does. 
  • Compared to Google Docs or any other word processing programs, the file size of MS Word is relatively higher
  • It’s not online-based, making collaboration on documents very challenging, and requires users to download software 

Microsoft Word Pricing:

  • Basic Plan: $5.83 per person per month
  • Best Value Plan: $8.33 per month for up to six users 
  • One Time Payment Plan: $149.99 
  • Business Users Only: $5 per month for a subscription

Best Google Docs and Microsoft Word Alternatives

While Google Docs and Microsoft Word are standards in the word processing world, there are some inherent drawbacks that leave people to wonder: is there a better alternative to Docs and Word? 

Thanks to the new wave of word processors on the market, there is definitely a better option for your business or personal documentation needs. 


Almanac is an innovative document editor and an async collaboration tool that can power all the word processing needs of your establishment. In a world where remote work is quickly becoming a norm, it has reinvented the ways in which we communicate with our employees. 

Almanac provides in-house tools for messaging, suggestions, feedback, and other forms of communication that companies use to organize themselves. One of its hallmark features is the ability to assign tasks to another user’s to-do list, a feature that would have certainly created the need for project management tools like Asana or Hive in the past. 

In a demanding workspace, Almanac’s sell relies on being an organizational tool that offers an array of unique admin capabilities. In the post-Microsoft era, it has stepped up to the demands of users asking for universal login options, advanced security controls, and better user provisioning. And unlike other competitors, Almanac charges its users based on the strength of their business. 

Once you are signed up with Almanac, they will offer you a custom contract and invoicing features that ensure you get the best value for your money. They also offer bulk importing and asset management so you can transition from other platforms hassle-free. 

If you are intrigued about the software’s capabilities, start with Almanac’s beta pricing to gain exclusive access to their platform.

You can see how we stack up against Word and Google Docs here: 


  • Organize, manage and improve team performance with nested folders, handbooks with analytics, a team directory, and syncing with internal devices.
  • Create dynamic word documents with the help of embeds with 15+ integrations, document analytics, bi-directional links, custom fonts, real-time editing, rich text formatting, and threaded commenting. 
  • Boost internal collaboration and processes with tools that let you assign tasks and to-do’s, track changes, make comments and suggestions, ask for and provide transparent feedback, and request approvals. With the help of read receipts, you can also keep a track of all the team members who are on board with the latest changes. 
  • Create and share custom templates with your team members to save time by semi-automating tasks that are repetitive in nature. With customizable workspace landing pages and an inbox that organizes all your collaborative notifications, you can stay on top of all the latest developments in your project. 
  • Share your collaborative efforts in a safe and secure workspace by password protecting all of your shard docs. 


  • Basic: Free to use
  • Team: $49 per month for small teams (up to 10 seats) and unlimited storage
  • Pro: $129 per month for growing teams (up to 30 seats)



Confluence is a project management platform that allows you to create, collaborate, and organize all your work in one place. Spaces are virtual databases used within Confluence to help your team plan, organize, and share ideas with other members.

This platform is meant for a crowded productivity software space where knowledge management meets collaboration. It’s suited for teams of any size and type, from a small internet start-up to a multi-level corporate entity that needs rigor behind its internal processes.

Confluence offers infrastructure and professional management tools to users. In addition to their own dedicated servers, as well as a data center that’s integrated with laaS providers like AWS and Azure, you also get the option to host on the Confluence Cloud

But, Confluence doesn’t have a robust search feature, security system, or user-friendly organization, making it sometimes a challenging platform to use. 



  • Offers structuring and organizing capabilities through pages and spaces that assist in the creation, revision, discussion, and strategic planning of your internal processes. 
  • Build a knowledge base for your employees through search engines, best-practice templates, and Jira Integration.
  • Creation, collaboration, and project planning are easier with the help of real-time editing, commenting, suggestion-making, and notification alert tools. 
  • Offers compatibility features like Jira Integration and Trello
  • Customize Confluence to adapt to the needs and requirements of your team with the help of hundreds of apps that can be found on the Atlassian Marketplace. 


  • Basic Plan: Fee for up to 10 users
  • Standard Plan: $5.50 per user per month or $55 per month for up to 20,000 users
  • Premium Plan: $10.50 per user per month or $105 per month for up to 20,000 users
  • Enterprise Plan: Billed annually as per the services redeemed



Notion is a productivity tool that has garnered over 4 million users worldwide. It’s an all-in-one workplace where you can strategize, collaborate, and collocate. It lets you create, share, and manage new tasks through its own databases. 

This tool lets you build a dynamic workspace through its customization features, like kanban view, a calendar, and spreadsheets that can monitor workflow and record data pertaining to your internal applications. 

Notion branches many elements of your project into individual blocks so you can design your own layouts and toolkits with the help of text, images, checklists, bullet points, and codes.

However, the app can be confusing and hard to navigate when you’re getting started — there’s definitely a learning curve. It’s also missing some specific features, such as the ability to group rows in a table and the ability to integrate with third-party services.



  • Assemble your team and encourage dialogue through dedicated workspace layouts and meeting areas.
  • Monitor your processes and keep a tab on performance through charts and detailed reports. 
  • Roadmap is a tool that allows you to build and manage custom workflows. 
  • Construct and share ideas with the help of a global ecosystem of creators. 
  • Build and modify appropriate workflow templates and choose from many free and pre-built setups.


  • Basic Plan: Free account that can be shared with 5 guest members.
  • Personal Professional Plan: $4 per month billed annually/ $5 billed monthly
  • Team Plan: $8 per user per month billed annually/ $10 billed monthly

Dropbox Paper


Dropbox Paper is an online task management tool that lets you create documents, coordinate workflow amongst team members, and drive your projects to appropriate marketplaces. If the Google Docs vs Microsoft Word discussion has taught us anything, it's that some alternatives like Paper are a sound choice for time-sensitive projects that need an influx of creativity. 

With Dropbox Paper you can achieve efficient project planning, build new proposals, and maintain employee relations. Paper’s dashboard includes features like to-do lists with due dates, timelines with project milestones, cloud storage, and other database management tools. 

A few cons of Dropbox Paper are the slightly updated UI, and the fact that sequential sequences for dates and calendaring are a bit scattered. Much like Notion, there are limited choices for highlighting and formatting, which makes it a difficult tool to use if you need to do a lot of customization.



  • Collaboration tools allow you to stay in sync with the rest of your team in real-time with the help of cloud, SaaS, and web-based deployment services. 
  • Portfolio management can help drive new talent in (or for internal transfers and promotions). 
  • According to Dropbox Paper, their gamified user interface can help encourage a socially-diverse workspace for new enterprises. 
  • Stay on top of project milestones through tracking and monitoring features. Recurring tasks can be automated and Paper even grants you mobile accessibility for remote tracking. 
  • Task Board View and Spreadsheet View open the doorway to a flexible editing platform that can accommodate multiple users working on the same documents.


  • Dropbox Paper is available free to anyone with a Dropbox account.



Slite is a documentation tool and a knowledge-sharing app suited for business collaborations. In the post Google Docs vs Microsoft Word era, cloud-based platforms like Slite have brought new structuring tools for remote teamwork in an organization. 

Manage your teams with essential tools such as embed integrations, clear permissions systems, and its included search engine. Slite can adapt to a new team or workspaces with the help of its UI, and its other features allow you to work collaboratively. 

Slite can help manage knowledge-based workspaces by accumulating all the project data, meeting notes, and knowledge base onto a single platform. It can help improve your decision-making power by regulating recurring tasks in a fairly efficient manner. 

Despite Slite’s impressive interface and functional attributes, some shortcomings of the platform include importing and exporting limitations, as well as difficulty creating automatically updated and discoverable knowledge bases.


  • Build a master database for your employees with the help of pre-built onboarding tutorials, advanced tables, 100+ integrations, and sketching.
  • Drive your creative energy and resources into projects that are a higher priority with workforce management and timeline building tools. 
  • Build custom templates and home screens for your team to welcome them aboard.
  • Manage permissions and make instant changes on the fly with monitoring tools that allow for real-time updates. 


  • Basic Plan: Free for users with up to 50 documents. 
  • Standard Plan: $6.67 a month per user

So, what’s better? Google Docs or Microsoft Word? 

For the longest time, Word was the industry standard for the casual user and most global enterprises. However, with the introduction of Google Docs, a much overdue source of competition in this formerly monopolized industry was finally created. But which is the best word processor? What about neither…

Now, Almanac has added another fantastic choice for those who are looking to shift away from those antiquated writing tools to a more modern alternative. Thanks to this asynchronous work platform’s efficiency and effectiveness, Almanac is quickly becoming both a viable option and a leading contender in the word processing market. 

Whether it's about managing a multi-layered team or collaborating with other creators, Almanac has got it all covered. If you are looking to build and manage a dynamic workspace on a single platform, you can’t go wrong with Almanac.

To learn more about how they can help you better manage your teams and draft documents with ease, contact their friendly sales team today.

Try Almanac

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