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11+ Best Task Management Apps for Businesses

Deadlines, presentations, multiple collaborators, edits, and reviews…it’s hard to imagine businesses without task management software. With remote work on the rise, 9-5…

document-management

By Hailey Friedman

Mar 22, 2022

Deadlines, presentations, multiple collaborators, edits, and reviews…it’s hard to imagine businesses without task management software. With remote work on the rise, 9-5 location-specific desk jobs are becoming obsolete and businesses are turning to task management apps to optimize productivity. 

Most businesses have team members across different buildings, cities, and even continents, requiring remote tools to stay connected and ensure continuity. Documented project and task progress, instant messaging, collaboration tools, and more help keep business running smoothly.  

The best task management apps for business are user-friendly, make setting deadlines a breeze, and help you record significant developments in your workflow. Whether you’re a spine surgeon in Florida or a mortgage lender in Indiana, task management platforms save your business time and money in the long run with customizable capabilities and comprehensive functionalities. 

What is a task management app? 

Imagine everything that goes into a business project; process steps, reviewers, feedback, revisions, approvals. It’s challenging to keep track of all that knowledge with just a pen and notepad! 

A task management app helps you plan, manage, and complete tasks by specific deadlines for various business projects. The best task management app acts as a virtual project manager or assistant by considering everything a business might need to keep operations running smoothly and on time. 

Some considerations include: 

  • Intuitive time-tracking 
  • Big picture dashboards
  • Document importing
  • Live collaboration
  • Easy search functionalities
  • Clear task dependencies
  • Convenient cross-team communications like instant messaging and group chats
  • Integrations with other business apps like Slack

Bottom line? Task management software and apps should make your job easier as you check things off your to-do list. 

How to use a task management platform as a business 

If you’re a business owner or project manager, you know more than anyone that the work feels like it never ends. There’s always something to do, whether finding new clients, reviewing proposals or written content, scheduling calendar appointments, tracking product progress, and a whole other list that we’re probably forgetting! 

Task management by Almanac. 

Task management platforms have endless capabilities for a business. Here are a couple of ways to use a task management tool as a business:

Tracking Edits and Feedback: Sometimes, you have more than one person or team weighing in on an idea, product, or document. A task management platform shows you a record of changes by each individual with time stamps. If you have questions about feedback, you know exactly who to contact. 

Setting Deadlines: It becomes harder to miss deadlines if you have a clearly documented deadline linking tasks with the individuals responsible! And even if the deadline passes, a task management tool might give you alerts and notifications to put it on your radar. 

Assigning Tasks: With big teams, sometimes roles get muddled. Task management tools let you assign tasks with deadlines to teams or individuals within your organization. 

Seeing the Big Picture: The best task management tools give you an organized, bird’s-eye view of your project progress, sometimes with actionable insights and historical reports. The day-to-day minutia of business makes it easy to narrow in on individual tasks, so intuitive dashboards to see the big picture are valuable for any business. 

So, where can you find the best task management apps for business? We’ve curated an easy, comparable list for you! Keep reading to find your dream task management software. 

Best task management apps for businesses in 2022 

Almanac

Almanac builds knowledge management systems from the ground up with ease. Remote or distributed teams have access to easy collaboration on projects and documents with real-time editing, notifications, and so much more that helps manage your to-do list. 

Similar to Google Drive but with more functionality, Almanac keeps documents available with cloud storage. The design allows for the replacement of standard applications that, while familiar, do not offer the comprehensive async collaboration abilities of Almanac. Built-in version control and the ability to request review and feedback make finishing tasks a breeze.

Features:

  • Analytics give you context into the current state of your projects
  • Sharing documents to the masses or keeping them private is equally simple with bulk-change permissions and bii-directional links
  • Aggregated notifications
  • Handbook creation for organizing knowledge
  • Activity feed shows changes over time
  • Powerful productivity options such as Command Line, which allows you to perform any action by simply typing 
  • Dynamic embeds with 15+ integrations
  • Rich text formatting and custom fonts
  • Document analytics
  • Threaded commenting and formal approval requesting
  • Real-time editing, editing history, and read receipts 
  • Custom workplace landing pages
  • Password protection
  • Bulk import

Pros:

  • Groups share documents with multiple people while controlling permission levels
  • Linked documents allow suggestions and editing without changing an original
  • Clean, updated interface that makes it easy to use
  • Project management capabilities 

Cons:

  • Almanac is still in its early years, so there could be new features to learn regularly 

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Pricing:

Almanac offers a free version for up to 25 documents with unlimited guests. Pro-level pricing is $12 per user per month and offers unlimited everything, while Enterprise-level pricing is available by business and adds support and features like SSO.

Wrike 

Wrike is a task management platform established in 2006. Over 20,000 companies across the world use the platform. The company has various certifications as one of the best task management tools and awards in the business space for leadership, diversity, and wellness. 

Reviewers love Wrike’s strong customer service team. However, the app falls short in load speed and prioritization abilities. 

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Features: 

  • Customizable capabilities: dashboards, workflows, requests, etc.
  • Instant sharing and live collaboration
  • Project management templates
  • Automatic approval process
  • Time-tracking
  • Rich analytics
  • 400+ integrations

Pros: 

  • Advanced features and integrations with different business management tools
  • Robust search capabilities
  • Helpful customer service
  • Free version
  • Instant notifications

Cons: 

  • Limited filtering options
  • Not user-friendly and challenging to navigate if you have no experience
  • Can be slow 
  • No customizable capabilities for the user interface
  • Limited prioritization capabilities

Pricing: 

  • Basic: 1-5 users; 0$/user/month
  • Professional: 5-15 users; $9.80/user/month
  • Business: 15-200 users; $24.80/user/month
  • Enterprise-level, Marketing teams, Service delivery teams: Custom pricing

Trello 

Trello’s early conception began over ten years ago, with its official launch in 2014. The company is a well-known name in the task management space, with big clients like eBay. The tool is excellent for super small companies that need a helping hand to organize some tasks, as its basic plan is completely free. 

Reviewers cite satisfaction with its collaboration capabilities and ease of reference through dedicated projects and task cards. However, users think that the app’s limited project views leave more to be desired. 

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Features: 

  • 200+ app integrations
  • Task assignments
  • Setting deadlines
  • Task prioritization
  • Calendar views
  • Live collaboration

Pros: 

  • Instant notifications
  • User-friendly interface, including on mobile devices
  • Strong collaboration features
  • Affordable

Cons: 

  • No editing capabilities for comments
  • Limited reporting and analytics

Pricing: 

  • Free: $0/month
  • Standard: $5 per user, per month
  • Premium: $10 per user, per month
  • Enterprise-Level: $17.50 per user per month. 

Accelo 

Accelo is a great task management platform for businesses that work directly with clients. The tool lets you see which clients and which work is most profitable, helping you better strategize your goals. It’s also ideal for businesses that require business insights on financial performance. 

The cloud-based software focuses on more professional industries, like accounting, consulting, engineering, and more. It serves countless clients across 86 different countries. While the platform is quite user-friendly, reviewers cite dissatisfaction with paying for customer support. 

Features: 

  • Analytics and reports on financial performance
  • Centralized communications for clients
  • Capacity forecasting and scheduling capabilities
  • Popular integrations (Salesforce, Microsoft, MailChimp, etc.)

Pros: 

  • Capabilities to automatically import documents, calendar appointments, and emails
  • Strong financial insights for business strategy
  • Dedicated client communications
  • Countless integrations
  • Supports client relationship management

Cons: 

  • Limited capabilities to share or reassign tasks
  • Limited customization for meetings, tasks, and time entries
  • More pricey than other task management software

Pricing: 

  • Plus: $24/user/month
  • Premium: $39/user/month

Microsoft To-Do

Formerly Wunderlist, Microsoft To-Do is an excellent way for businesses to optimize other Microsoft Suite capabilities and platforms. The tool’s impressive AI records your activity and prompts you to do certain tasks with suggestions. It takes data from Microsoft Outlook (emails, calendar, etc.) and adds them to your reminders and to-do lists. 

Reviewers are happy with the platform’s intuitive user interface but consider it more effective for personal task management. For businesses, the platform is limited for task assignment and collaboration. 

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Features: 

  • Mobile and desktop capabilities
  • Customizable colors and lists
  • Easy integration with Microsoft 365

Pros: 

  • Helpful suggestions
  • Great prioritization capabilities
  • Easy to-do lists
  • Free!

Cons: 

  • Limited notifications for missed deadlines
  • Limited accountability for missed tasks
  • Unintuitive task assignment

Pricing: 

Microsoft To-Do is free. 

Proofhub

Proofhub is a cloud-based task management software that helps businesses stay on track with projects through Gant charts, lists, multiple calendars, time-tracking, and intuitive discussions.

Customers enjoy the platform’s simple prioritization and communications capabilities. However, the platform lacks intuitiveness because its interface isn’t user-friendly. 

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Features: 

  • Easy communications with discussion topics and “@” mentions
  • Task prioritization
  • Task assignment
  • Project stages 
  • Task dependencies
  • Multiple calendar views
  • Notifications and reminders for meeting and setting deadlines
  • Centralized file storage
  • Defined roles and permissions

Pros: 

  • Free trial
  • Strong proofing capabilities
  • Easy drag-and-drop navigation
  • Secure
  • Clear project and progress views

Cons: 

  • The interface is not user-friendly
  • Limited proofing functionalities
  • Bugs; disappearing messages
  • Over-the-top notifications

Pricing: 

  • Standard (5 users): $45/month
  • Standard (10 users): $90/month
  • Premium: (50 users): $135/month
  • Premium: (100 users): $248/month
  • Bigger teams: Custom pricing

Clarizen

Clarizen is a project and task management software that customers praise for its user-friendly interface and impressive customization capabilities. The software helps you personalize projects to respond to new factors, prioritizing flexibility and adaptability. However, customers find the app to be slow and pricey for what you get. 

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Features: 

  • Time-tracking models
  • App marketplace
  • Instant messaging app 

Pros: 

  • Easy collaboration
  • Automated workflows
  • Convenient communications

Cons: 

  • Too much whitespace
  • Chunky user interface
  • Slow response time
  • Expensive

Pricing: 

You’ll have to contact them for pricing.

Smartsheet

Smartsheet was founded in 2005 and aims to change the world by helping businesses get themselves organized. They have clients in over 190 countries worldwide and are known for their inclusive company culture. 

Customers especially love its integration capabilities and automated workflows but find continuity issues with the platform’s mobile version. 

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Features: 

  • Automation opportunities 
  • Content collaboration
  • Custom email domains
  • Multiple template views
  • Ability to set up processes automatically

Pros: 

  • Intuitive and insightful dashboard views
  • Automated workflows
  • Dependencies for projects and tasks
  • Strong team collaboration capabilities

Cons: 

  • Limited uploading (max of 10 per item)
  • Limited collapsing capabilities cause clutter
  • Limited suggestions or prompts

Pricing: 

  • Pro: $7 per user/month
  • Business: $25/user/month
  • Enterprise-level: Custom

Click Up

ClickUp is a task management app with extensive time-tracking and customization capabilities. The platform allows for rich task reporting, including real-time collaboration and time estimates. Customers like the app’s 24-hour customer support, shortcuts, and calendar sync abilities. 

However, the platform tends to lose comments and edits, making it harder to track communications between team members. Other customers cite difficulty navigating the platform since its interface isn’t user-friendly. 

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Features: 

  • Instant messaging and comments for seamless communications
  • Various apps with different functionalities
  • 1,000 integrations
  • Customizable tasks
  • Dashboards with actionable insights
  • Nested checklists and tasks within larger tasks

Pros: 

  • 1,000 integrations
  • Customizable tasks

Cons: 

  • Overwhelming list of features might make it more of a hassle for small projects
  • The user interface needs improvement

Pricing: 

  • Individual: Free (forever!)
  • Unlimited (small teams): $5/user per month
  • Business(mid-sized teams): $9/user per month
  • Business Plus (multiple teams): $19/user per month

Asana

Asana is one of the most popular project and task management software around, with over 1.3 million users and 100,000 companies using it. The interface is user-friendly and seamless, helping even the largest organization stay on track. Some of their clients are big brands like the United Way and Uber. 

The platform has extensive features and customization capabilities, with many benefits free of cost to the user. It also has a simple pricing structure (free vs. premium). Asana boasts one of the most seamless, user-friendly interfaces on this list and the most robust automation capabilities.  

Despite its popularity, some reviewers describe feeling overwhelmed at all of Asana’s features. Some feel that its abundance of features adds more work to smaller projects. 

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Features: 

  • Setting deadlines
  • Countless templates for marketing, social media, events, agendas, customer feedback, and more
  • Edit features for likes and edits
  • Proofing and automated approvals
  • Milestone reports
  • Attachment and upload capabilities
  • Permissions and privacy controls
  • Multiple tasks within different projects
  • Popular integrations (Gmail, Slack, etc.)

Pros: 

  • Strong prioritization capabilities
  • Affordable, with many capabilities free of charge
  • Secure with privacy and permissions
  • Customizable dashboards
  • Easy progress tracking

Cons: 

  • Too many features
  • Limited assignment capabilities (only one assignee per task)
  • No time-tracking capabilities

Pricing: 

  • Basic: Free
  • Premium: $10.99/ user/month
  • Business: $24.99/user/month
  • Enterprise-level: Custom packages and pricing

Notion

Notion aims to combine various business tools into a comprehensive workspace, from roadmaps to document repositories, to help with task management. Customers especially love the platform’s “building-block” customizations that even non-tech-savvy users find intuitive. 

The company has future-minded investors that have experience in the executive functionalities of apps like Pinterest, Uber, and LinkedIn. Customers love Notion’s enjoy shortcuts, but they can be hard to master in your first few months. 

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Features: 

  • Community-made templates
  • Task assignment
  • Dashboards
  • Countless integrations
  • User-friendly interface
  • Keyboard shortcuts
  • Various information formatting and presentations

Pros: 

  • Context accompanies all tasks to brief new collaborators
  • Customizable, drag-and-drop workflows
  • Robust search functionalities
  • Affordable

Cons: 

  • Slower desktop app
  • Overwhelming features
  • Limited copy/paste capabilities for images
  • Buggy editing features

Pricing: 

  • Personal (for individuals): Free
  • Personal Pro (for individuals who want unlimited file uploads and guests): $4/month
  • Team (unlimited team members): $8 per user/month

Monday.com

Monday.com is a secure project and task management software with an incredibly intuitive and user-friendly interface. Customers love its task management capabilities, as it makes time-tracking and collaboration super simple and intuitive. 

Available in 11 different languages, the app is great for international organizations. However, some customers find the price much higher than average, considering its limited reporting capabilities. 

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Features: 

  • Real-time collaboration
  • Helpful dashboards
  • Automated workflows
  • Time-tracking capabilities
  • App and email notifications 
  • Setting deadlines is easy
  • Integrations with many business tools
  • Email notifications
  • Due dates alerts

Pros: 

  • Easy, real-time collaboration 
  • User-friendly and informative dashboards

Cons: 

  • Limited analytics and reporting

Pricing: 

  • Individual: Free for up to two users 
  • Basic: $160/ seat, per month
  • Standard: $200/seat, per month
  • Pro: $320/seat, per month
  • Enterprise: Custom pricing and packages

Note: the prices listed are for annual commitments. Monthly purchases will cost an extra 18% on top of the listed price.

Best free task management tool?

Most task management tools offer free trials, but they’re usually relatively short. Free versions of certain platforms usually lack functionalities as well. 

If you’re on a budget and looking for a free task management tool, Almanac delivers. Its free version lets you host up to 25 documents with unlimited guests, and tons of its feature options. 

Conclusion: what is the best task management app for your business? 

Most task management tools simply organize your projects, which is vital for successful business operations. But you might want something that goes the extra mile: that looks at your business projects from a bird’s eye view and finds ways to help you grow and expand further. 

Almanac allows for intuitive collaboration and user-friendly task navigation, all on a colorful, customizable interface. The app goes past the typical notifications, reviews, and real-time editing of other task management software. 

With Almanac, you can use rich analytics and knowledge management systems to gain insights into your project progress and overall workflow. The platform’s handbook creation also helps you retain customer knowledge and guidelines to improve brand awareness within your company and streamline processes.

The best part? Almanac shines from the others with its affordable pricing, perfect for businesses just starting out or going through a tight quarter. 

Ready to take your business task management to the next level? Try Almanac for free today!

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